WESEF (March 15, 2014)

Directions are available on the Sleepy Hollow High School webpage and via the this link: 
DIRECTIONS TO WESEF 2013 at Sleepy Hollow High School

STUDENTS & TEACHERS:
Board/ Drop Off:  **MANDATORY** ALL students must drop off their complete boards and any supporting materials on Friday, March 14th, 2014 between 4:30pm and 8:00pm. This includes the Official Abstracts (standing upright on the table), data books and or anything else you would like displayed in your booth. You may have someone else (parent, teacher, friend) drop off and set up your board for you, in the event that you cannot be there to do it yourself.

 You will check in by the Gym in the High School. Posters are inspected for possible violations (no names/ graphic images) and then you will be instructed where to set up your board. No additional materials can be brought into the judging floor during the fair. 

Come prepared to work. Bring any tools that you might need to set up your poster... tacks, tape, hammer, etc.... The drop off process usually takes 30min to an hour depending on the nature of what you have to set up. Parents are welcome to help their son/daughter with this part.

Schedule for the Day of the Fair:

1.      9:30am - Doors open for Student Registration.  Please plan to arrive 15-20 minutes early.  Students must report directly to their boards for attendance purposes and then remain at their boards during the entire judging period (there are opporunities for brief bathroom breaks).  Parking is limited, please plan to  carpool if possible. Unfortunately parents, siblings or student observers are NOT PERMITTED until the public viewing session in the afternoon. 

2.      10:00am - 3:00pm - Judging Sessions.
 Students will each be judged a minimum of 6 times and  each judging session is 12 minutes long.  Students will be permitted to present their research for 7 minutes  uninterrupted, the remaining 5 minutes are intended for judges' questions.  Between sessions, there will be a 5 minute passing time to allow judges time to locate their next project. 

3.      LUNCH - will be provided.  
Between judging sessions, students will be called to pick up their lunches.   Vending machines are also available.  Water will be provided, but it is STRONGLY recommended that you  bring an extra bottle of water.  Students who requested Vegetarian or Gluten Free Meals will pick up their lunches by name.


4.      3:00 - 4:00pm - Public Viewing Session. Students MUST remain at their posters during this  time, failure to do so may result in disqualification for all awards.  This public viewing session is an excellent photo opportunity for family.  Friends and family are encouraged to attend during this time!


5.      4:00pm - 4:30pm - Posterboard Takedown. Students must remove all posterboards and any other materials during this time. Your poster and all materials must be removed from the gym but you may be able to leave your poster in the lobby of the school near the doors until after the awards ceremony if youare not able to remove it from Sleepy Hollow HS until after the awards ceremony. Any materials that are left at Sleepy Hollow HS overnight will be discarded.

6.      4:30 - 6:45pm - Treat yourself to dinner. There are numerous restaurants in the area that you can visit to eat out or place a take-out order.  WESEF does not cover dinner.

7.      7:00 - 9:00pm - WESEF Awards Ceremony in the Sleepy Hollow HS Auditorium.
 Parents, siblings,  and community members are invited to join us.  While the awards ceremony is fun and suspense filled,  featuring a giveaway session and many exciting awards, students do not have to present at the awards  ceremony in order to receive their awards.

8.      9:00 - 9:30pm - FINALIST meeting.  Students selected to represent WESEF as ISEF Finalists at the International  Science & Engineering Fair as well as ISWEEEP Finalists will be required to attend a short informational  session regarding preparation items for the week in Los Angeles, CA or Houston, TX respectively.

Additional essential information/ rules for WESEF 2014:

1. Familiarize yourself with the rubrics that will be used by the judges

• WESEF MAIN RUBRIC
• WESEF TEAM RUBRIC
• WESEF ENGINEERING RUBRIC
   

3. Please review the rules for project display at the fair:

General Rules for Project Displays:
Not Allowed for Display at Project or in Booth:

1. Living organisms, including plants
  2. Taxidermy specimens or parts
  3. Preserved vertebrate or invertebrate animals
  4. Human or animal food
5. Human/animal parts or body fluids (for example,
blood, urine)
  6. Plant materials (living, dead, or preserved) that are in
their raw, unprocessed, or non-manufactured state
(Exception: manufactured construction materials used
in building the project or display)
  7. All chemicals including water (Exceptions: water
integral to an enclosed apparatus or water supplied by
the Display and Safety Committee)
  8. All hazardous substances or devices [for example,
poisons, drugs, firearms, weapons, ammunition,
reloading devices, and lasers (as indicated in item 5 in
the section of these rules entitled “Allowed at Project
or in Booth BUT with the Restrictions Indicated”)]  
9. Dry ice or other sublimating solids
  10. Sharp items (for example, syringes, needles, pipettes,
knives)
  11. Flames or highly flammable materials
  12. Batteries with open-top cells
  13. Photographs or other visual presentations depicting
vertebrate animals in surgical techniques, dissections,
necropsies, or other lab procedures
  14. Active Internet or e-mail connections as part of
displaying or operating the project at the Intel ISEF
  15. Prior years’ written material or visual depictions on
the vertical display board. [Exception: the project title
 displayed in the Finalist’s booth may mention years or
which year the project is (for example, “Year Two of
an Ongoing Study”)]. Continuation projects must have
the Continuation Project Form (7) vertically displayed.
16. Glass or glass objects unless deemed by the Display
and Safety Committee to be an integral and necessary
part of the project (Exception: glass that is an integral
 part of a commercial product such as a computer
screen)

For more information about rules/ specifications see the official Intel ISEF Display and Safety Regulations

If you have a specific question regarding your project please contact the WESEF SRC Angelo Piccirillo.